Job Information

AdventHealth HIM Document Imaging Recovery Specialist Full Time Sun-Thur in Orange City, Florida


HIM Document Imaging Recovery Specialist AdventHealth Fish Memorial Orange City and Daytona Beach Reflections Offices

Location Address: 1055 Saxon Boulevard Orange City, Florida 32763

1 shift a week at 770 W Granada Boulevard Ormond Beach, FL 32174

Training will be conducted at AdventHealth Daytona.

Training may last up to 3 months Tuesday to Saturday before permanent move to AdventHealth Orange City, with 1 shift at Daytona a week.

Top Reasons To Work At AdventHealth Fish Memorial

Career growth and advancement potential

Health Insurance Coverage

Work Hours/Shift:

Full Time

Sunday through Thursday


You Will Be Responsible For:

  • Performs near-time scanning of all active patient records on nursing floors.

  • Retrieves discharged records from all units and departments of the hospital.

  • Logs received records on the appropriate discharge log.

  • Processes all loose documents in a timely manner.

  • Notifies Health Information Management (HIM) Document Imaging (DI) Lead if supplies are needed or low in the DI storage room. Monitors, maintains, and re-stocks supply levels at the DI stations on the nursing floors.

  • Verifies presence and placement of barcoded Facesheet as the first page of the record on every batch.

  • Ensures all pages have the appropriate patient identification and form identification barcode.

  • Reviews the paper record against the electronic document to verify image quality and missing documents.

  • Verifies and validates image/document errors and makes necessary changes as needed.

  • Accurately identifies destination of record and/or lose report on patient care unit.

  • Utilizes designated discharge log on units to verity receipt of all records.

  • Follows up with appropriate unit staff to identify records not received, documents action and contact person.

  • Utilizes appropriate coversheets to distinguish records as outpatient, priority, and thinned records.

  • Daily follow up and search of missing records noted on the missing record list.

  • Communicates effectively with nursing and ancillary staff regarding inquiries on the location of records and/or missing records.

  • Adheres to the defined schedule and expectations as determined by HIM Management.

  • Communicates any record discrepancies or irregularities to HIM Management.

  • Maintains productivity and quality levels in accordance with current standards.

  • Performs other duties as assigned or required.


What You Will Need:


  • Intermediate computer skills including, but not limited to, Microsoft Office Word, Outlook, and Excel required.

  • Excellent interpersonal and communication skills required.

  • Critical thinking and detailed work skills required.

  • Ability to perform repetitive tasks and maintain focus required.

  • Ability to retain information and maintain a high level of accuracy required.

  • Previous scanning and clerical experience preferred.

  • Knowledge of medical terminology preferred.


  • High school graduate or equivalent required.

Job Summary:

Responsible for processing the patient paper medical record and converting it into an Electronic Medical Record (EMR) in a timely manner for the viewing of physicians, clinicians, and other designated health care employees for the treatment and care of the patient.

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

Category: Health Information Management

Organization: AdventHealth Daytona Beach

Schedule: Full-time

Shift: 1 - Day

Travel: AdventHealth CFD North Region

Req ID: 22001539

We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.