Job Information

AdventHealth Research Budget Specialist II in Orlando, Florida



Research Budget Specialist II at AdventHealth Orlando

Location Address: 800 N MAGNOLIA AVE, Orlando, 32803

Top Reasons to work at AdventHealth Orlando :

  • Located on a lush tropical campus, our flagship hospital, 1,368-bed AdventHealth Orlando

  • serves as the major tertiary facility for much of the Southeast, the Caribbean and South America

  • AdventHealth Orlando houses one of the largest Emergency Departments and largest cardiac catheterization labs in the country

  • We are already one of the busiest hospitals in the nation, providing service excellence to more than 32,000 inpatients and 125,000 outpatients each year

Work Hours/Shift: FT Days

You Will Be Responsible For:

• Demonstrates, through behavior, AdventHealth Orlando’s service standards.

• Reads and reviews clinical trial/study protocols, grant proposals, informed consent forms, and other related documents and develops a budget for negotiation purposes.

• Negotiates budgets and contract terms with sponsors or grantors, and prepares necessary supporting documents as requested by the sponsor or grantor.

· Works with subject matter experts and core services to develop detailed grant budgets based on Principal Investigator's input and study/project needs. Revises budgets as needed to not exceed yearly grant disbursements without prior approval of department leadership.

• In coordination with the research team, ensures coverage analysis is performed accurately and in compliance with all applicable regulations and institutional requirements

• Keeps abreast of Center for Medicare and Medicaid Services (CMS), National Coverage

• Determination (NCD) for Routine Costs in Clinical Trials (310.1), and other regulatory updates to best inform the coverage analysis process

• Translates study budget into contract language and budget negotiations as needed

• Advises PIs, researchers, and departmental staff in the compliant clinical regulatory and fiscal conduct of projects

• Provides assistance in proper interpretation of research award terms and conditions, applicable regulations, and institutional policies and procedures to ensure compliance (e.g. Stark Law, Anti-Kickback, Safe Harbor, etc.)

• In collaboration with the research team, and other stakeholders, makes recommendations on to institutional policies and procedures to ensure compliance with all applicable regulations regarding research billing compliance

• Assists with special projects in research administration processes as assigned


What You Will Need:


• Proficient in Microsoft Office Suite (Word, Excel, and Outlook)

• Proficient in understanding clinical trial protocols and budgets

• Able to interact with a variety of professionals in multiple hospital departments

• Strong interpersonal and communication skills, both oral and written

• Attention to detail, organized, strong analytical skills, and self-starter

• Key focus on customer service, timely and appropriate communications, able to meet fixed deadlines, and multi-task high volume of complex workload requirements

• Ethical and diplomatic with an ability to provide excellent customer service


• Associate degree in business administration, finance, healthcare, or research-related field

• One to two years of experience in clinical research (industry/pharmaceutical and/or federal grants), billing compliance, research contract management, research administration, or budget development


• Knowledge of healthcare compliance and federal regulations related to clinical research

• Knowledge of AdventHealth policy and procedures regarding clinical research

• Knowledge of research regulatory environment

• Knowledge of medical terminology


• Bachelor’s degree in nursing, business administration, finance, healthcare, or research-related field

• Advanced experience in Excel (V-Lookups, Pivot Tables, Index, etc.)

• Experience in clinical research budget development and negotiation

• Experience with coverage analysis, research rate setting and interpretation of protocol for budget development and negotiation with industry sponsor

• Experience in medical coding or billing

• More than three years of experience in clinical research (industry/pharmaceutical and/or federal grants), billing compliance, research contract management, research administration, or budget development


Certification by a professional research organization such as Society of Clinical Research Associates (SOCRA), Association of Clinical Research Professionals (ACRP), Society of Research Administrators (SRA), National Council of University Research Administrators (NCURA), Research Administrator’s Certification Council (RACC)


The Research Budget Specialist II, in collaboration with Principle Investigators, researchers, departmental staff, and other ancillary staff is responsible for analyzing and drafting complex clinical trial or grant budgets. Negotiates mutually satisfying terms and conditions for pharmaceutical sponsored, Cooperative group, and institutional clinical trials. Reviews and analyzes clinical trial protocols to determine appropriate cost allocation, resources, and adherence to all applicable regulations and institutional standards. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

Category: Research

Organization: AdventHealth Orlando

Schedule: Full-time

Shift: 1 - Day

Travel: AdventHealth Orl Support

Req ID: 21044136

We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.